Daily operations, food safety & team management
Run the cafe.
Not the spreadsheets.
Run daily checks, food-safety records, handovers, stock requests, documents and rotas across one site or many.
- 14-day free trial
- No card required
- Cancel anytime
£19/mo · 1 location incl.·+£10/mo per extra
Today
Riverside Cafe · Friday, 23 May
Checks today
8 / 11
Records health
Good
This week
Open exceptions
1
Needs action
Incidents
0
All clear
Today's work
View allOpen exceptions
Needs a corrective action
Display fridge above safe limit · 7.1°C
Sites today
ProCafe is the first thing that actually stuck with my team. Daily checks are right there on their phones every morning, temperatures take seconds, and nothing gets lost between shifts. When the EHO turned up, I had a clean, time-stamped record ready in minutes — not a folder to dig through.
Cafe Vera · Edinburgh
Owner-approved · published with permission
Built for cafes, delis and bakeries
and any small food business
Food-safety packs
Country-specific and source-backed
iPhone app available
Offline capture and automatic sync · Android coming soon
Export anytime
PDF · CSV · XLSX, inspection-ready
What ProCafe does
The whole operation, end to end.
Five workflows carry a food business through the day. ProCafe runs all of them in one place — this is the day-to-day, not a feature list.
Nº 01 · Daily operations
Know what has been done—and what still needs attention.
Open the day and see exactly where it stands. Every opening check, temperature and task is laid out — what's done, what's still outstanding, and anything that needs a corrective action — so your team knows the next thing to do and nothing slips between shifts.
- Opening checks and temperatures at a glance
- Outstanding work and corrective actions, flagged
- Wireless sensors can watch the fridges — alerts open on their own
- The whole day's completion status in one view
8 of 11 complete
3 outstanding
1 corrective action — walk-in fridge above range.
Walk-in fridge
Safe limit ≤ 5°C
Under-counter freezer
Safe limit ≤ −15°C
Display fridge
Safe limit ≤ 5°C
Hot hold — soup
Safe limit ≥ 63°C
Display fridge out of range — corrective action prompted.
Nº 02 · Food safety & traceability
Your records are already organised when someone asks for them.
Every check, reading and corrective action is kept in a tidy, time-stamped history — with allergens, deliveries and batch tracing alongside. Filter by site and date, then export a clean record pack in seconds, for your own files or the moment an inspector asks.
- The allergen matrix with a published customer-facing version
- Deliveries checked in at the back door — refusals included
- Trace a lot back to its delivery and identify menu items that use the ingredient
- Export as PDF, CSV or XLSX
Nº 03 · Procedures & staff proof
ProProcedures your team has actually signed.
Generate editable drafts from your site's profile, publish the version you approve, and turn it into work — owner-reviewed task suggestions and staff sign-off recorded against that exact version.
- Editable drafts you review and approve — never auto-published
- Published versions are immutable; an edit becomes the next version
- Task suggestions you choose to create — nothing automatic
- Staff sign-off against the exact version, plus branded PDFs
Starter wording currently follows the FSA's Safe Food, Better Business (SFBB) pack for England and Wales and must be reviewed for your site's jurisdiction.
Cleaning & disinfection
v2 · 4/5 signed
Cross-contamination
v1 · 5/5 signed
Temperature control
v3
Nº 04 · Kitchen labels
ProDay dots that read exactly right.
Staff pick the product; the label prints with the shelf life you confirmed and a discard date computed on the spot — as PDFs sized for compatible A4 sheets and thermal label printers.
- Prepared, opened, defrosted and discard-by labels
- Owner-confirmed shelf lives — never an invented expiry
- Product-linked labels carry allergen information; lot dates can shorten the discard date
- An immutable print history — expired labels are never reprinted
Operational labels for your own kitchen — not customer-facing retail labelling.
Tuna & sweetcorn mayo
Initials: SRThis label will read
PREPARED Fri 11 Jul · USE BY end of Sun 13 Jul
Allergens: fish, eggs, mustard
Shortened to the lot's use-byBorough Market
12 checks done · 1 open action
Camden Lock
9 checks done · all clear
Broadway Market
Opens 8:00 · rota published
Nº 05 · Team & multi-site
Stop managing the cafe through scattered messages.
Rotas, time-off, handovers and announcements live in one place — and every site keeps its own records, equipment and checks under one login, with a switcher between them.
- Rota, time-off and handovers in one place
- Announcements your team actually sees
- Owner-controlled roles and permissions
- Per-site records, equipment and inspection exports
Twenty features across food safety, traceability and team operations — the full catalogue lives on the features page.
See all featuresNº 06 · Built for the floor
The cafe does not stop when the Wi-Fi does.
The iPhone app keeps your team logging checks and temperatures in the cold room, the cellar and the dead spot by the walk-in. Work saves on the device and syncs when the connection returns. Android is coming soon.
Riverside Cafe
Daily checks · Morning
Temperature check
Walk-in fridge
Safe limit ≤ 5°C
3.1°C
Earlier today
Riverside Cafe
Daily checks · Morning
Temperature check
Walk-in fridge
Safe limit ≤ 5°C
3.1°C
Earlier today
Riverside Cafe
Daily checks · Morning
Temperature check
Walk-in fridge
Safe limit ≤ 5°C
3.1°C
Earlier today
Mobile apps
Available now on iPhone. Android is coming soon.
Download ProCafe on the App Store for offline checks, temperatures and handovers on iPhone. Android is coming soon.
Android
Nº 07 · Country-specific records
Built to adapt as ProCafe expands.
Food-safety rules vary by country and jurisdiction. ProCafe is designed for that: source-backed packs can be added market by market — starting with UK workflows and the full 14-allergen matrix. You keep the records; ProCafe keeps them organised and ready to show.
- ✓Opening & closing checks
- ✓Fridge & freezer temperatures
- ✓Cooking & hot-holding
- ✓Cleaning schedule
- ✓Allergen controls
- ✓Records & weekly review
Source-backed prompts — you keep the records.
Published versions kept on file.
Nº 08 · Security & accountability
Your records, protected and yours.
Nº 09 · Pricing
Simple pricing. Free to start.
Built for growing food businesses, without enterprise contracts. Every Core feature and every team member included — £19/month covers your first location; add more for £10 each. 14-day free trial, no card required.
Base plan
+ £10/month per extra location
Start free14-day free trial, no card required · No long-term contract
Every Core feature included
- ✓Unlimited team members
- ✓Daily checks
- ✓Temperature records
- ✓Sensor monitoring (open API)
- ✓Allergens (incl. may-contain)
- ✓Incidents & corrective actions
- ✓Deliveries & traceability
- ✓Photo evidence
- ✓Stock requests
- ✓Rotas & handover
- ✓Documents & sign-off
- ✓Inspection pack & exports
- ✓iPhone app & offline capture
Total£19/mo
Procedures built, versioned and signed off — and kitchen labels printed with owner-confirmed shelf lives. The Pro layer on top of Core.
+ £20/month per extra location
Everything in Core, plus:
- +Procedure Builder
- +Published procedure versions
- +Owner-reviewed task suggestions
- +Staff sign-off on procedures
- +Staff read-only access
- +Downloadable inspection-pack PDFs
- +Kitchen labels — day dots & prep labels
- +A4 sheet + thermal label PDFs
Nº 10 · FAQ
Questions, answered.
- 01Does it work offline?
- Yes. The iPhone app is available now and built offline-first: checks and temperatures save on the device and sync when the connection returns. In the browser, ProCafe needs a connection. Android is coming soon.
- 02Do I need to buy sensors or special hardware?
- No. ProCafe works fully with manual checks. If you want automatic monitoring, connect any wireless sensor provider through our open API — readings are judged against your safe limits, and alerts open and resolve on their own. No proprietary hardware, no lock-in.
- 03Does it handle more than one site?
- Yes — manage and monitor every location from one account, and see each site's health at a glance.
- 04Does ProCafe support country-specific records?
- Yes. ProCafe is built so food-safety packs can be rolled out by country and jurisdiction — including UK and Irish (FSAI-aligned) workflows and the full 14-allergen matrix.
- 05Can I move over from paper records?
- Yes. Set up your checks and schedules once, and your team works from them every day after.
- 06Can I export records for an inspection?
- Yes — a complete, time-stamped record as PDF, CSV or XLSX, whenever you need it.
- 07What happens if I cancel?
- Cancel anytime — there's no long contract or lock-in, and you can export your records before you go.
A better-run cafe starts with a clearer day.
14-day free trial · no card required · then £19/month + £10 per extra location